Senior Grants and Contracts Specialist, College of Fine Arts

Company: University of Texas at Austin
Location: Austin
Posted on: October 23, 2024

Job Description:

Job Posting Title:Senior Grants and Contracts Specialist, College of Fine Arts----Hiring Department:College of Fine Arts----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Details:General Notes The is the college of creativity at The University of Texas at Austin-a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• .This job description may not contain all assigned duties, responsibilities, or aspects of the job described.Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.PurposeTo support grant proposal and award efforts within the College of Fine Arts by researching grant opportunities, coordinating the pre-award and post award steps between faculty and the Office of Sponsored Projects, and providing subject-matter informed consultation on best practices.Responsibilities
  • PROPOSALS: Guide faculty members and other researchers in the preparation and submission of new, transfer, competitive renewal, and competitive continuations grant and contract proposals to a sponsoring agency, company, or foundation. Research the submission process for each application, including rules, regulations, and requirements for each sponsor, as well as the individual program announcement. Communicate with the sponsor if questions about the rules/guidelines arise. Meet/confer with the researcher to establish a budget planning and proposal docs for proposal submission. Create a detailed proposal budget and budget justification. If a subaward is proposed, communicate with the subaward organization in order to procure the requisite documents, budget, and assurances. Review proposal documentation for RFP required formatting and content inclusion including biosketches, research portions, and other sponsor-required documents. Prepare the grant application via the electronic submission portal for each sponsor and upload the requisite documents. Create an electronic UT RMS Funding Proposal (FP) form and coordinate with OSP regarding the proposal approvals. Act as an advocate for the Principal Investigator throughout the submission process. Coordinate with the researcher to prepare any required Preaward documentation as requested by a sponsor.
  • AWARD: Monitor and liaise between researcher and OSP for provision of conflict of interest and human subjects documentation. Manage unfunded agreements and create and submit electronic UT RMS Agreement record. Aid researchers with all award transitions, questions, and clarifications as needed. Prepare and coordinate subaward agreements and subaward agreement monitoring under sponsored projects. Schedule and coordinate award kickoff meetings with appropriate COFA financial and transaction stakeholders and research team.. Request credit, spend available, and account adjustments that require award team review in UTRMS.
  • AWARD REPORTING: Create and explain sponsor financial report of expenditures for researchers utilizing a mixture of COFA financial contacts, DEFINE, Workday, and other financial data. Assist researcher with annual and ad hoc reporting that contains pre and post award financial data.
  • POST-AWARD: Provide ad hoc projected expenditure report as necessary for appointment and costing planning. Perform budget transfers on sponsored research accounts as needed. Process post-award account actions with OSP Pos-taward (end date adjustments, etc). Attend project kickoff meeting and provide guidance on subaward invoicing or other transactional allowability. Assist with any audits involving sponsored research accounts. Work with OSP Post-award to rectify sponsor invoicing and/or receivables issues, as well as provide cost share, invoicing, and financial reporting guidance.
  • OTHER: Prepare training, guidance, and informational materials for faculty and staff on sponsored research and provide sponsor, university, and other regulation updates to faculty as needed. Research and distribute grant opportunities as time allows. Attend conferences, presentations, and related campus organizations for research administration topics in order to stay abreast of new rules and trends in research administration.Required Qualifications
    • Five years' experience in preparation, processing, and negotiation of grant and contract proposals and awards.
    • Bachelor's Degree.
    • Demonstrated ability to administer and communicate best practices and policies
    • Required Competencies:
      • Initiative
      • Teamwork
      • Effective Communications
      • Accuracy and Attention to Detail
      • Tolerance for Ambiguity and Stress
      • Decision Making and Critical Thinking
      • Growth MindsetRelevant education and experience may be substituted as appropriate.Preferred Qualifications
        • Some pre- and post-award experience.
        • Experience/background in the arts and humanities.
        • Certified Research Administrator (CRA), Certified Pre-Award Research Administrator (CPRA), or Certified Financial Research Administrator (CFRA) certification, familiarity with Cayuse, FastLane, eRA Commons, ClinicalTrials.gov, grants.gov, and other grant submission portals.
        • Experience with PIVOT.
        • Experience with DEFINE, RMS, HRMS, FRMS, Workday and MS Office suite.
        • Familiarity with UT systems.
        • Familiarity with grants and contracts from foundations.Salary Range$65,000+, depending on qualificationsWorking Conditions
          • Prolonged screen time
          • Repetitive use of a keyboard at a workstation
          • Use of manual dexterity.Required Materials
            • Resume/CV
            • 3 work references with their contact information; at least one reference should be from a supervisor
            • Letter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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              • [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Keywords: University of Texas at Austin, Waco , Senior Grants and Contracts Specialist, College of Fine Arts, Other , Austin, Texas