OFFICE MANAGER
Company: Insight Global
Location: Austin
Posted on: October 29, 2024
Job Description:
Job Description:The Office Manager serves as the primary point
of contact and oversees all site activities at their assigned
office location(s). They are responsible for managing every aspect
of day-to-day operations at the site. The Office Manager
collaborates with Site Leaders, Finance and relevant departments to
gauge business needs and works closely with the RESS Regional Lead
and Subject Matter Experts to align operational strategies, thereby
ensuring a well-executed workplace environment. A fundamental goal
of this vital role is to partner with other PICs to consistently
enhance employee engagement and satisfaction, as well as improve
the efficiency and effectiveness of services provided year over
year. This role requires on-site attendance and involves addressing
any facility-related emergencies that might arise during normal
hours. The Office Manager may be contacted regarding
facility-related emergencies that come up outside of working hours;
the Office Manager has the option to respond and assist to such
emergencies (but is not required to do so).Key
Responsibilities:
- Function as single point of contact for local Site Leader(s),
RESS Regional Lead, all local employees for day-to-day site
operational matters.
- Responsible for all site operations relevant to their location
including Reception, Security, Business Continuity, Emergency
Response Planning, Environmental Health and Safety programs,
Ergonomics, Green Initiatives, Sustainability, Food Services,
Supplies, Record Retention, Asset Management, Recycling,
Satisfaction Surveys, Transport Services etc.
- Partner with Site Leadership and RESS Regional Lead to create
and sustain a positive Employee Experience by anticipating and
responding to individual, team and site level needs and actively
managing the local work environment. Assisting with developing
action plans for employee survey results and NV Suggestion Box
inquiries and any feedback from employee site meetings.
- Partner with Site Leadership in establishing and implementing
site level initiatives. Leverage RESS Regional Lead for best
practices to develop plans and implement initiatives.
- Partner with RESS Regional Lead and Finance team to prepare,
manage and forecast site operational costs and budgets. Collaborate
with RESS Regional leadership to pursue opportunities to optimize
FM costs and improve services at the site.
- Oversee contract administration, insurance & risk management
for all site services & vendors. Perform all duties in accordance
with legal compliance requirements.
- Provide and manage regular site occupancy plans, seating
assignments and leverage RESS to develop options for business to
support their space needs.
- Manage and leverage RESS regional help for office
moves/expansions/Facilities projects (HVAC, electrical, plumbing,
etc.)
- Serve as primary liaison for property management services
provided by the landlord.
- Manage visits for all internal and external guests including
regulatory agencies
- Support and coordinate Corporate Shipping, Receiving, and
Global Trade functions.
- Provide local HR support for onboarding and orientation,
university relations, recruiting.
- Coordinate with IT team in support of new hires, telecom,
videoconferencing, and lab/site requirements as needed.
- Organize, implement, and manage Global Citizenship initiatives
for the site including employee events, charitable giving, and
community relations events.This position must be fulfilled on-site
at the office and is not suited for remote work.
Keywords: Insight Global, Waco , OFFICE MANAGER, Executive , Austin, Texas
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